1. Data Protection
We respect your right to privacy and are dedicated to safeguarding any personal data you share with us. Our data processing activities comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as well as the Privacy and Electronic Communications Regulations (PECR) concerning electronic communications and cookies.
When you visit our website, we may automatically collect aggregate data on browsing patterns and website usage. This data does not personally identify individuals but helps us enhance user experience and improve our services. Full details on how we handle personal data are available in our Full Privacy Notice, which you can request or access via our website.
2. Information We Collect
We may collect and process the following types of data:
- Information you provide when filling in forms, subscribing to newsletters, or making enquiries.
- Technical information, such as IP addresses, browser type, and cookies.
- Data related to admissions, donations, event bookings, or employment applications.
- Correspondence and interactions with us.
3. How We Use Your Information
Your data is used in accordance with our legitimate interests to:
- Provide you with the services and information you request.
- Administer our website and ensure its security and effectiveness.
- Improve our website by understanding user behaviour.
- Communicate with you about events, admissions, and school-related updates.
- Fulfil legal and regulatory obligations.
We will never sell, trade, or lease your personal data to third parties. Except as required by law, we do not share any information we receive with outside parties. We may share information with trusted service providers for administrative and IT support purposes under strict confidentiality agreements.
4.Cookies
Our website uses cookies to enhance user experience and collect statistical data. Cookies are small text files stored on your device that help us:
- Recognise you when you return to our site.
- Monitor site performance and traffic analytics.
- Enable login functionality where required.
You can control cookie settings in your browser. However, disabling certain cookies may affect website functionality.
Types of Cookies We Use
Strictly Necessary Cookies – These cookies are essential for the website to function properly and cannot be switched off. They include cookies that enable you to log in, navigate pages securely, and use core functionalities.
Performance Cookies – These cookies help us measure traffic and monitor how users interact with our website. The data collected is anonymised and helps us improve website functionality.
Functional Cookies – These cookies enhance your experience by remembering preferences and enabling additional features, such as embedded media.
Targeting Cookies – These cookies track browsing activity and may be used by third-party advertisers to deliver personalised content.
Third-Party Cookies – Our website may use third-party services such as Google Analytics, Vimeo, YouTube, and DoubleClick for tracking and content delivery. These services may set their own cookies and track your interactions.
You can manage cookie preferences through your browser settings or via our cookie consent banner.
5. Username and Password Responsibility
If you are provided with a username and password to access any part of our website, you are responsible for keeping this information confidential. We advise you not to share your login details with anyone. If you suspect your login credentials have been compromised, please contact us immediately.
6. Email Communications
If you choose to contact us via email or submit information through web forms, we will use your details solely to respond to your queries or provide relevant updates. We may forward your request to appropriate staff members but will not share it externally without your consent.
7. Security of Your Data
We implement robust security measures to protect personal data from unauthorised access, alteration, or misuse. However, internet-based communications are not entirely secure, and users are responsible for ensuring their devices have appropriate security protections in place.
8. Your Rights
You have the right to:
- Access the personal data we hold about you.
- Request corrections to inaccurate or incomplete information.
- Withdraw consent for processing where applicable.
- Request data deletion, subject to legal obligations.
- Object to processing for specific purposes.
For any inquiries or to exercise your rights, please contact our Data Protection Officer via the details provided below.
9. Contact Information
If you have any concerns about how we handle your personal data, or if you wish to exercise your rights under data protection law, please contact us at:
Data Protection Officer
Tonbridge School
High Street
Tonbridge, Kent TN9 1JP
schooladmin@tonbridge-school.org
10. Compliance with UK Regulations
This Privacy Notice has been prepared in accordance with the following legal frameworks:
- UK General Data Protection Regulation (UK GDPR)
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations (PECR)
- ICO Guidelines on Cookies and Online Tracking
If we make changes to our Privacy Notice, they will be updated on this page, and where necessary, we will notify you through appropriate channels.
11. Changes to This Policy
We may update this Privacy Notice periodically. Any changes will be posted on this page, and where appropriate, notified to you by email or other communication channels.